Coordination Packages

 

Whether you are looking for assistance from the very beginning or help more towards the end, we will create a package that works for you!

On average, Quintessential Events couples spend $46,000 on their wedding and have a guest list of 180.

Packages start at $2,150.

Full Coordination is for perfect for people who don’t want to worry about the day-to-day, small details of planning. We handle it all for you. Through the full planning process, we work closely with our clients to ensure their visions comes to life. We help them make the best decisions when it comes to selecting vendors, using their budget and creating an event their guests will remember. For our clients, the best part about full planning is they get to kick back, relax and enjoy the planning processes as well as their big day.

 

Full Coordination Package Includes:

  • Plan a budget.
  • Assist in choosing a great location. Securing agreement and finalizing details.
  • Help design wedding concept, and/or themes and décor.
  • Assist in creating very unique ideas to personalize the wedding.
  • Assist with choosing vendors such as: Florist, officiate, photographer/videographer, caterer, rental company, lightening, band/DJ, stationary designer or calligrapher, hair and make-up stylists, tuxedo rentals, wedding gown and other necessary dresses.
  • Negotiate, finalize agreements and act as liaison/main contact with vendors.
  • Help secure accommodations for out of town guests.
  • Help select invitations, stationary and assist with wording.
  • Assist with putting together wedding weekend itinerary and maps for the guests.
  • Negotiate group room blocks.
  • Help with locating, timing & contracting transportation for you and your guests.
  • Consultation meetings throughout planning process.
  • Choreograph the ceremony in advance as well as reception structure.
  • Prepare a comprehensive timeline of the week leading up to and for the wedding.
  • Specify timelines for vendors, bridal party and family.
  • Confirm all vendors.
  • Pick up and delivery of rental items.
  • Orchestrate the rehearsal, ceremony and reception the week of the wedding.
  • Full wedding day coordination.

 

 Partial Planning is for couples that have already made many of the big wedding decisions like date, budget and venue. And what they need now is help choosing the last few vendors and creating a detailed timeline for the weekend. We work with these couples to customize a plan for bringing their wedding to life. This typically consists of a few hours of planning help each month and then full Month-of Coordination. No matter the need, we make it happen. Our main goal is to help you not stress and to enjoy this time in your life.

 

Partial Planning Package Can Include:

 

  • Assist in creating very unique ideas to personalize the event.
  • Assist with choosing vendors such as: Florist, officiant, photographer/videographer, caterer, rental company, lighting, band/DJ, stationery designer or calligrapher, hair and makeup stylists, tuxedo rentals, wedding gown and other necessary dresses.
  • Negotiate, finalize agreements and act as liaison/main contact with vendors.
  • Help secure accommodations for out-of-town guests.
  • Help select invitations and stationery and assist with wording.
  • Assist with putting together weekend event itinerary and maps for the guests.
  • Negotiate group room blocks.

 

  • Help with locating, timing and contracting transportation for you and your guests.
  • Consultation meetings throughout planning process.
  • Choreograph the ceremony in advance as well as reception structure.
  • Prepare a comprehensive timeline of the week leading up to and for the event.
  • Specify timelines for vendors, bridal party and family.
  • Confirm all vendors week before.
  • Pick up and delivery of rental items.
  • Orchestrate the rehearsal, ceremony and reception the week of the wedding.
  • Full event day coordination.

 

Our Month-of packages are perfect for clients who have done the legwork when it comes to planning, but want someone there the month or so before and day-of to make sure everything goes smoothly. We offer two different month-of packages – 30 and 45 days, so you can pick when you would like us to take over those last minute details. We review your contracts and work with your vendors so you don’t have to worry if people are where they need to be, when they need to be. We handle that all for you so you can enjoy your day.

 

Month-Of Package Includes:

 

  • Vendor referral.
  • Final vendor contract review.
  • Meeting to discuss vision, what has been planned, day-of details, etc.
  • Main point of contact with vendors for the last 30 or 45 days.
  • Timeline (detailed, specific and sent to all necessary vendors).
  • On-site walk-through of venue and church.
  • Attend 30-day meetings with vendors.
  • All vendors confirmed week of wedding.
  • Pick up and delivery of rental items.
  • Ceremony order strategized.
  • Ceremony rehearsal (day before wedding).
  • Day-Of wedding coordinating.
  • Available throughout planning process to answer questions and give advice.

On the day of the wedding, we will make sure the bride, groom, bridal party and families are where they need to be, when they need to be. Also, we will oversee and coordinate the day with all vendors, making sure the entire event runs very smoothly and all details are accounted for. This includes checking in with all vendors, putting out all favors and place cards, doing last minute décor, giving payment envelopes to vendors, coordinating bride and groom’s announcement and first dance, and facilitating the day’s structure, including toasts, cake cutting and much more.

 

 

 Need help with a timeline? Want someone to review your contracts to make sure everything is included? Looking to brainstorm some of your wedding ideas with a pro? Then consultation is perfect for you! I am happy to meet with or hop on the phone with brides and grooms and help them with the odds and ins of their wedding. I provide this service in hour increments, with a two-hour minimum commitment required.

 

Consultation Can Include:

 

  • Assist in creating very unique ideas to personalize the event.
  • Vendor referral.
  • Review vendor contracts.
  • Assist with putting together weekend event itinerary and maps for the guests.
  • Help with locating, timing and contracting transportation for you and your guests.
  • Choreograph the ceremony in advance as well as reception structure.
  • Prepare a comprehensive timeline of the week leading up to and for the event.

 

Let's get started planning your perfect wedding!